Start Over with Job Search

Returning Applicant?  Login Now

NOTE: Our online application process requires an active email address. If you do not have an email address, you can create one for free at YAHOO!, Outlook, or Google.
Payroll Specialist
Job Code:2026-200-002
Division:Corporate Services
FT/PT Status:Regular Full Time
Position Based In:Hiram
Apply Before:05/27/2026
  
Job Summary:
The Payroll Specialist is responsible for payroll entry and verification of payroll entry on a bi-weekly basis and for payroll follow up such as the processing of check requests for child support, garnishments, and other post payroll reporting.

Key Responsibilities:
  • Responsible for bi-weekly pay changes including, but not limited to, taxes, benefits, etc.
  • Works closely with the Benefits Administrator on bi-weekly payroll processing as it relates to employee benefits.
  • Responsible for the bi-weekly reconciliation of gross/net wages, state, federal, FICA and Medicare taxes as well as section 125 benefits, 401(k) and 457(b) to ensure the accurate processing of W-2’s.
  • Assist the Manager, Human Resources with completion of salary surveys.
  • Responds to all employment verification requests from third parties.
  • Administers garnishments, including coordinating with affected employee, Accounting Department, and garnishors, as necessary in accordance with the law and applicable operating procedure.
  • Processes of all earnings, tax, deduction, and benefit changes to ensure accuracy of employee W-2s.  Researches and resolves any payroll related matter impacting taxes.
  • Manages the process of updating/pushing pay and job changes from the HR forms system into HRMS and verifying the proper flow into the payroll system.
  • Ensures that new hire data is set up on HRMS and transferred to payroll system.
  • Serves as a resource for employees on any payroll related questions, including address changes, direct deposit changes, paid time off, catastrophic illness leave, or disability pay, tax inquiries, as well as providing assistance with Employee Self Service.
  • Manages the administration of the taxable benefits (company owned vehicles – transportation (quarterly), insurance tax over 50k on a bi-weekly basis.
  • Works with auditor on quarterly and annual tax filings and on other items as requested.
  • Ensures all payroll transactions are processed accurately and timely.
  • Reconciles payroll prior to final transmission and validates reports.
  • Assists the Benefits Administrator with annual online open enrollment.
  • Coordinates with the HR team on items related to benefits, including employee changes, new hire set up, terminations, invoice processing, and vendor payments. 
  • Serves as regular back up to Benefits Administrator and cross training partner And handles routine benefit matters in the Benefits Administrator’s absence.
  •  Coordinates the termination process of employees, including necessary internal notifications, exit interview and final paperwork. Review processes bi-weekly (or monthly) check and/or ACH requests for garnishments, 401(k)/Homestead deferrals, loans, and HSA contributions. Processes GEMs each month in coordination with monthly Safety checks.
  • Assists with preparation and distribution of compensation and benefit information for reporting to benefit providers and other agencies (auditors, government agencies, etc.).
  • Assist the Manager, HR with monthly VA GI Bill reporting.
  • Serves as the HR Departments Records Liaison and is responsible for maintaining the cooperative’s Record Retention Schedule as it relates to HR files.  Processes document destruction forms as required by RIM department prior to destroying HR files.
  •  Other projects and assignments as requested by the Manager, Human Resources.

Required Education, Knowledge, Skills and Abilities:
  • Bachelor’s degree in business administration, accounting, or related area.
  • Five or more years of experience in payroll.
  • Prior HRMS experience required (Sage HRMS preferred).
  • Prior experience producing payrolls with in-house payroll systems.
  • Certified Payroll Professional required within 2 years of hire date if not certified prior to hire date.
  • Working knowledge of basic accounting principles and best payroll practices.
  • Strong computer skills with proficiency in Microsoft Office products.  High level proficiency with EXCEL is preferred.
  •  Prior experience as generalist in Human Resources environment/department preferred.
  • Effective problem-solving skills, self-starter, and the ability to work well with others and with minimal supervision.
  • Exceptional verbal and written communication skills; able to interact professionally with employees at all levels.
  • Highly efficient and able to operate under immense pressure; able to manage multiple deadlines well; proven ability to initiate, plan, organize, monitor, and report on several projects simultaneously.
  • Must have a strong customer service mindset.
  •  Ability to manage sensitive and confidential information and apply discretion in the handling of that information.

Physical Demands (if applicable):

Talking, sitting, seeing, hearing, and typing.  This job is typically performed in an office environment but may require periodic travel for training purposes.